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Procedures for Rentals / Deliveries at Pennsic

The rental or purchase of goods and merchandise is considered a private contract between an attendee and a local vendor, and it is their responsibility to coordinate the delivery, subject to the rules below.

The staffs of Pennsic War and Cooper's Lake Campground will not be directly involved in the delivery of any goods. You, the attendee, will be required to meet the vendor at the appropriate point of entry to receive your goods or to escort the vendor to your campsite for delivery.

General Delivery Rules / Pickup Dates & Times for Deliveries

Procedures for Renters/Attendees

Provide to your vendor:

  1. Modern name under which the items are being rented/purchased
  2. The date and estimated time you wish to have your item(s) delivered
  3. Cell Phone Number
  4. On-site Contact Person (with cell phone number if different from above)
  5. Group Camping With (including block number if known at time of arrangement)
  6. Which entry point you wish to meet them at (West Gate, North Gate, Main Gate, Parking/Battlefield Gate)

When you are arranging your rental, let your vendor(s) know:

Information for Vendors

  1. You should have been supplied by your customer with:
    1. their name
    2. their cell phone number and/or the cell phone and name of the person who will meet you at an entry point
    3. the date and approximate time for your to deliver your goods
    4. which gate you are to meet them at
    5. what block they are camped in.
  2. To facilitate your entry it is suggested that:
    1. your vehicle be a commercial vehicle with your company name displayed on it
    2. your staff wear a "company uniform" which could be as simple as T-shirts with your company name on them.
    3. you call your customer at least one hour prior to your arrival to ensure they will be available to escort you their campsite.
  3. If you have multiple customers for a specific day, please contact all your customers for that day and have them all meet you at a specific entry point and work a schedule for the day with all of them.
  4. Upon completion of your transactions, we ask that you promptly leave the campground.
  5. Please be advised that any and all property of yours must be picked up by 3 pm, August 5 (Monday) or they will be considered abandoned and forfeit.

Pennsic War is an annual event between the East and Middle Kingdoms of the Society for Creative Anachronism, Inc., and is hosted by the Kingdom of Æthelmearc at Coopers' Lake Campground. Webhosting services are generously donated by Panix.com (Public Access Networks Corporation). The Pennsic War event staff thank Panix for their continued support of the SCA and the Pennsic War.

This is the recognized web site for the Pennsic War of the Society for Creative Anachronism, Inc. Pennsicwar.org was designed by and is maintained by Mistress Jessa d'Avondale (Marla Lecin). This site may contain electronic versions of the group's governing documents. Any discrepancies between the electronic version of any information on this site and the printed version that is available from the originating office will be decided in favor of the printed version. For information on using photographs, articles, or artwork from this web site, please contact the Webminister, who will assist you in contacting the original creator of the piece. Please respect the legal rights of our contributors. Copyright ©2014 Pennsic War. The original contributors retain the copyright of certain portions of this site.

The photo on this page is used by permission of Thorolfr inn smithr. Most of the illuminations used on this site are from the Manesse Codex.