PENNSIC 49 – COVID 19 UPDATE

24th April 2020

 

G’Day Everyone,

COVID-19 is touching all of our lives and at this time our primary concern is the safety and well-being of our Pennsic Attendees, Cooper’s Lake Family and Staff:, the entire Community of people in and around Cooper’s Lake Campground we interact and depend upon, and our numerous vendors who supply our event. They are all part of the “Pennsic-War-Family”.

When I took on the office of Mayor of Pennsic 49, I promised to, and was entrusted with, the welfare and safety of the entire Pennsic Family. It is therefore with great sadness that I must inform you today that, we have decided to postpone Pennsic 49, scheduled for July 24, 2020 through August 9, 2020 to July 30, 2021 through August 15, 2021.

 

This postponement will come as heartbreaking news to many of you – and it has been an exceedingly difficult decision for us to make. Since the first Pennsic Wars at Cooper’s Lake we have been so proud to welcome people from all over the Knowne World to beautiful lands of Aethelmearc, but this year, sadly we cannot gather together as before.

 

As many of you have read in my previous COVID-19 updates, the impact of this terrible pandemic has effects that reach far past just those that attend Pennsic War. I will not go into all our considerations here again, you can all read my previous two posts that outline many of the factors we considered before making this decision. However, on this one occasion the emotion of Pennsic needed to be removed and the hard decision made.

 

It has been arranged with Cooper’s Lake Management, that those who have preregistered for Pennsic 49 may have their registrations rolled over to 2021.

If you desire a refund, please go to www.cooperslake.com and log into your pre-registration account.

 

Even if we cannot be together this July, we remain optimistic that the situation will soon improve. I know we are all very worried about the impact that COVID-19 is having on our loved ones and daily lives. My Pennsic team and I send you our very best wishes. We cannot wait to share time together at Cooper’s Lake again with you all.

 

Yours,

 

Sir Gregory of Loch Swan
Mayor
Pennsic 49

Pennsic University Heat Source Policy

 

Pre-approval is needed to use *any* heat sources - yes, even a candle – in any University tent, and special care needs to be taken to not damage the tents or tables or chairs.

In Pennsic University heat sources can be used ONLY by pre-approval in a very limited number of tents. This restriction does not apply to classes held in private encampments.

If your class requires use of a heat source (including, but not limited to: candles, camp stoves, hot plates, charcoal burners, Sterno™ cans, propane torches), you must obtain prior approval from the University Chancellor or designate. This includes glass classes. Failure to receive prior approval may result in not scheduling or the cancellation of your class.

Classes using heat sources must move tables as far away from tent walls as possible to minimize the chance of damage to the canvas.

Small open flame sources such as candles or Sterno™ cans must be placed on a fireproof surface to prevent damage to tabletops.

Larger flame sources such as camp stoves or charcoal burners must be securely set on a level tabletop and make use of a flame shield/windbreak if available.

Propane torches, such as those used for glass bead making, must be securely affixed to the edge of the table at all times, not hand-held or standing on the tabletop, and be pointed away from tent walls. When working with hot glass, a heatproof surface must cover all tabletops to reduce the possibility of damage or fire.

All active heat sources must be supervised at all times.

Bullying Policy

THE SCA PROHIBITS HARASSMENT AND BULLYING OF ALL INDIVIDUALS AND GROUPS. Participants engaging in this behavior are subject to appropriate sanctions. If you are subjected to harassment, bullying or retaliation, or if you become aware of anyone being harassed or bullied, contact a seneschal, President of the SCA, or your Kingdom’s Board Ombudsman.

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