PENNSIC 49 – COVID 19 UPDATE

24th April 2020

 

G’Day Everyone,

COVID-19 is touching all of our lives and at this time our primary concern is the safety and well-being of our Pennsic Attendees, Cooper’s Lake Family and Staff:, the entire Community of people in and around Cooper’s Lake Campground we interact and depend upon, and our numerous vendors who supply our event. They are all part of the “Pennsic-War-Family”.

When I took on the office of Mayor of Pennsic 49, I promised to, and was entrusted with, the welfare and safety of the entire Pennsic Family. It is therefore with great sadness that I must inform you today that, we have decided to postpone Pennsic 49, scheduled for July 24, 2020 through August 9, 2020 to July 30, 2021 through August 15, 2021.

 

This postponement will come as heartbreaking news to many of you – and it has been an exceedingly difficult decision for us to make. Since the first Pennsic Wars at Cooper’s Lake we have been so proud to welcome people from all over the Knowne World to beautiful lands of Aethelmearc, but this year, sadly we cannot gather together as before.

 

As many of you have read in my previous COVID-19 updates, the impact of this terrible pandemic has effects that reach far past just those that attend Pennsic War. I will not go into all our considerations here again, you can all read my previous two posts that outline many of the factors we considered before making this decision. However, on this one occasion the emotion of Pennsic needed to be removed and the hard decision made.

 

It has been arranged with Cooper’s Lake Management, that those who have preregistered for Pennsic 49 may have their registrations rolled over to 2021.

If you desire a refund, please go to www.cooperslake.com and log into your pre-registration account.

 

Even if we cannot be together this July, we remain optimistic that the situation will soon improve. I know we are all very worried about the impact that COVID-19 is having on our loved ones and daily lives. My Pennsic team and I send you our very best wishes. We cannot wait to share time together at Cooper’s Lake again with you all.

 

Yours,

 

Sir Gregory of Loch Swan
Mayor
Pennsic 49

Pennsic University Tent Weather Policy

 

Use only the ropes provided to pull up the tent walls and use the quick release half-hitch knot when doing so. The last teacher of the day will pull the all the quick release knots and lower the walls before leaving the tent.

Do not drop, unclip, or undo the sides of the tent to open it up for airflow or allow students to do it. The weight of the walls on the tent roof is necessary for safety reasons.

Pennsic University provides "brailing" ropes to raise the sides of each tent to allow airflow in hot weather. These are on the top of the walls with two lengths hanging down, one of which has a loop. If your tent does not have enough tie points, notify University Point and we will bring more ties to the tent right away.

Pennsic University asks that you use the correct "slipped half-hitch" (similar to a bridle hitch knot or half of a shoe-tying knot) to tie up the sides. If you don’t know how to do it, ask at the Point and staff will show you. It’s an easy knot that comes undone just by pulling one line. If you are unable to reach these lines, notify University Point so we can help.

Do NOT unclip, roll up and re-clip the walls; try to tie up the sides of the tent using any other knot or lines; or undo any lines to the posts that secure the tent to the ground.

In the event of a sudden storm or high winds, the tent sides must be down and in place to prevent the tents from blowing out and tearing. Pull the quick-release knots to lower the sides.

The Teacher for the last class scheduled in any tent is responsible for pulling all the quick-release knots when they leave so the tent is closed up.

Bullying Policy

THE SCA PROHIBITS HARASSMENT AND BULLYING OF ALL INDIVIDUALS AND GROUPS. Participants engaging in this behavior are subject to appropriate sanctions. If you are subjected to harassment, bullying or retaliation, or if you become aware of anyone being harassed or bullied, contact a seneschal, President of the SCA, or your Kingdom’s Board Ombudsman.

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