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PW39 » Preparing for Pennsic » Troll / Check-in

Pennsic 39 Troll (Check-in) Greetings from the Head Troll, Duena Livia of Ravenswode. Please read through the following information as it will make your Pennsic check-in as smooth as possible. If you have any questions, please contact me. Check-in times Fri. July 30th - Land Grab participants can start checking in at noon Sat. July 31st - People camping with groups start checking in (and enter the campground once Land Grab is concluded). Singles camping is not available until Sunday. Sun. August 1st - Single campers start checking in Check in closes at 11:59 PM on Friday, August 13th

What you need to Check In:

To check in, you will need 3 things: Government-issued identification, proof of membership and remaining entry fees.

Government-issued ID

All adults (ages 18 and older) and emancipated minors will need a government issued ID. This can be national (U.S. or other nationality if appropriate), state or local. The ID must include photo, name and date of birth. Emancipated minors must show legal proof of emancipation, in addition to an ID.

Some examples of acceptable ID are: passports, drivers' licenses, state ID cards and military issued ID cards. This is not a comprehensive list, just a few examples. If you have further questions, please contact Troll.

Special Note About Guardianship Papers for a minor who is not your own child. You will need proof of full, legal, guardianship for that minor. This proof must be in the form of a copy of legal guardianship papers signed by the judge who appointed the guardianship. Letters signed by notaries will not be accepted. You will be required to sign a waiver in the child's name before admittance. Remember that lying on these waivers constitutes fraud and will result in you and your family's expulsion from the campground.

Proof of membership

To obtain the membership discount, you will need to show proof of membership (one of the following):

• a current blue or white membership card
• a newsletter label with your name, member # and expiration date
  (note: Newsletters only prove membership of the person whose name is on them, NOT family or household members)
• a Proof of Membership Letter (available from membership.sca.org).

Fighter authorization cards are not acceptable forms of proof of membership.

Membership discount refunds cannot be given if proof of membership is found after check-in.

Entry Fees

You will need sufficient cash or a credit/debit card to pay the balance of your fees before you can enter Pennsic. No checks, Travelers Checks or Money Orders are accepted.

The list of entry fees can be found at the Cooper's Lake Campground. website.

• Adults with proof of SCA membership get a $25 discount.
• There is a $10 preregistration discount for adults.
• Entry fee refunds will not be granted after you have passed through Troll and received your medallion.

General Troll Information

• Please print out and bring a copy of your completed preregistration, just in case.
   
• Make sure you have access to your ID and membership, as we cannot let anyone enter the campground who has not successfully checked in.
   
• If someone who is NOT checking in brings you, they will need to stay at Troll until an escort is available. Escorts are not available before noon on Sunday, August 1st, so please plan accordingly.
   
• There are no single day admission rates for visitors; this includes family, friends and Clergy. Everyone attending Pennsic must pay the full fee regardless of when they arrive, depart, or how long they stay.
   
• Pre-registrations cannot be transferred to another person. If you are unable to attend Pennsic and are already pre-registered, you need to request a full refund from Cooper's Lake before June 1st (partial refunds between June 1st and July 15th).
   
• No pets are permitted. This includes but is not limited to ferrets, dogs, cats, birds, rabbits, and snakes. The only exception to this rule is for trained service animals, which are admitted into Pennsic at Troll by the Disability Coordinator.
   
• We WILL NOT give out personal information at Troll. This includes who is on site and where they are camped. This is a privacy issue; please respect it.
   
• You may not re-enter the site without your medallion or gate receipt! Remember to wear your site medallion at all times and to keep your gate receipt in a safe dry place (like the car)!
   
• Infant medallions will be mailed to the registered home address after Pennsic ends.

Nine Important Steps if You Lose Your Medallion

1. Find your gate receipt and photo ID and keep them with you at all times.
   
    
2. Search your tent / pavilion.
    
3. Search the last place that you remember having your medallion.
    
4. Search your tent / pavilion.
    
5. Check your clothes from the evening before.
    
6. Check the shower and other places where you might have taken the medallion off.
    
7. Search your tent / pavilion.
    
8. Bring your receipt and photo ID to Troll and see if we have the medallion.
   Parents, with their own proof of ID, will need to come with the child for a lost child’s medallion.
    
9. If we do not have your medallion, we will process your paperwork, and you will receive a special replacement item that you will affix to your body and will NOT be worn on your necklace or belt.