Pennsic Troll (Check-in)

New this year: We will be using eTablets at Troll for a paperless – and quicker – check-in for those who Pre-register on-line.

Registration deadlines are:

Please print out and bring a copy of your completed preregistration confirmation page with the reference number, just in case.

Pre-registrations cannot be transferred to another person. If you are unable to attend Pennsic and are already pre-registered, you need to request a refund from Cooper's Lake Campground before June 1 (partial refunds between June 1 and July 1).

Fri. July 27 - Troll opens at noon.

If you get a ride to the campground from someone who will NOT be attending Pennsic, they cannot enter the campground until we have someone available to escort them. Escorts are not available before noon on Sunday, July 29, so please plan accordingly.

To check in, you will need 3 things: the Entry fee, Government-issued identification, and proof of membership (if applicable).

Have your IDs and membership cards accessible when you arrive; we cannot let anyone enter the campground who has not successfully checked in.

1. Entry Fees

Bring enough cash or a credit/debit card to pay the balance of your fees. No checks, Travelers Checks or Money Orders are accepted.

The list of entry fees can be found at the Cooper's Lake Campground website.

• Adults with proof of SCA membership get a $25 discount.
• There is a $10 preregistration discount for adults.
• Entry fee refunds will not be granted after you have passed through Troll and received your medallion.
• There are no single day admission rates for visitors; this includes family, friends and Clergy. Everyone attending Pennsic must pay the full fee, based on your arrival date.

2. Government-issued ID

Some examples of acceptable ID are: passports, drivers' licenses, state ID cards and military issued ID cards. This is not a comprehensive list, just a few examples. If you have further questions, please contact Troll.

3. Proof of membership

• a current blue or white SCA membership card
• a newsletter label with your name, member # and expiration date
  (note: Newsletters only prove membership of the person whose name is on them, NOT family or household members)
• a Proof of Membership Letter (available from membership.sca.org).
• other verification issued by the SCA Milpitas office.

Fighter authorization cards are NOT acceptable forms of proof of membership.

Membership discount refunds cannot be given if proof of membership is found after check-in.

All minor children (under 18) must be checked in by their legally responsible parent or COURT APPOINTED legal guardian.

Special Note About Guardianship Papers for a minor who is not your own child. You will need proof of YOUR full legal guardianship for that minor. This proof must be in the form of a copy of legal guardianship papers signed by the judge who appointed the guardianship. Letters signed by notaries will not be accepted. You will be required to sign a waiver in the child's name before admittance. Remember that lying on these waivers constitutes fraud and will result in you and your family's expulsion from the campground.

• No pets are permitted. This includes (but is not limited to) ferrets, dogs, cats, birds, rabbits, and snakes.
   
• Fully trained ADA qualifying service animals are permitted at Pennsic. All service animals must be checked-in at Troll by the Service Animal Liaison. To speed your check-in, you can submit a Disability Services request form before you leave for Pennsic, to let us know you will be bringing a service animal.
   
• We WILL NOT give out personal information at Troll. This includes who is on site and where they are camped. This is a privacy issue; please respect it.
   
• You may not re-enter the site without your medallion or gate receipt! Remember to wear your site medallion at all times and to keep your gate receipt in a safe dry place (like the car)!
   
• Infant medallions will be mailed to the registered home address after Pennsic ends.

1. Find your gate receipt and photo ID and keep them with you at all times.
   
    
2. Search your tent / pavilion.
    
3. Search the last place that you remember having your medallion.
    
4. Search your tent / pavilion.
    
5. Check your clothes from the evening before.
    
6. Check the shower and other places where you might have taken the medallion off.
    
7. Search your tent / pavilion.
    
8. Bring your receipt and photo ID to Troll and see if we have the medallion.
   Parents, with their own photo ID, will need to come with the child for a lost child's medallion.
    
9. If we do not have your medallion, we will process your paperwork, and you will receive a special replacement item that you will affix to your body and will NOT be worn on your necklace or belt.