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Pennsic Troll (Check-in)

Head Troll

Lord Mathaeus Blades
e-mail

Please read through the following information as it will make your Pennsic check-in as smooth as possible. If you have any questions, please contact Lord Mathaeus.

Pennsic Pre-registration

We will again be using tablets at Troll for checking in and for registering at-the-door. They have enhanced our ability to quickly check in pre-registered attendees, and to add newcomers almost as quickly.

Registration deadlines are:

By mail: May 25
Download a pre-reg form
On-line: June 16
for pre-paid 1 or 2 week registrations
July 11
for unpaid registrations (note - no land is allotted to camping groups for unpaid regs)

Pre-register on-line

Please print out and bring a copy of your completed preregistration confirmation page with the reference number, just in case.

Pre-registrations cannot be transferred to another person. If you are unable to attend Pennsic and are already pre-registered, you need to request a refund from Cooper's Lake Campground by May 26 (partial refunds from May 27 to June 23).

Check-in times

Fri. July 25 - Troll opens at noon.
After checking in, only Land Agents may enter the campground, to take part in Land Grab. All others must return to the parking area. In order to camp on the battlefield Friday night, you must first check in at Troll.

Sat. July 26 - When Land Grab is concluded (usually by noon), people camping with registered groups may start entering the campground.

Sun. July 27 - Single campers may start checking in. These are individuals or families who are not camping with a registered group. Single campers who arrive together may camp together.

Mon. July 28 -
Fri. August 8

On Mondays through Thursdays (both weeks), Troll will be CLOSED from midnight until 6 am.

Troll will close on Friday, August 8, at NOON. Please note – this is 12 hours earlier than in previous years.

See the full schedule of Troll operation hours.

Please be aware: If you get a ride to the campground from someone who will NOT be attending Pennsic, they cannot enter the campground until we have someone available to escort them. Escorts are not available before noon on Sunday, July 27, so please plan accordingly.

What you need to Check In

To check in, you will need 3 things: Government-issued photo identification, proof of membership (if applicable), and the Entry fee.

Have your IDs and membership cards accessible when you arrive; we cannot let anyone enter the campground who has not successfully checked in. We cannot issue refunds if you find your membership after checking in.

1. A Government-issued photo ID with your photo, name, and birth date is required. All adults (ages 18 and older) and emancipated minors will need a government issued ID. Most drivers' licenses or non-drivers' ID meet these criteria, as do most government-issued ID cards. If yours does not, please have a secondary form of ID that we can cross-check(for example, a work/building pass with your name and picture, and a government-issued ID with your name and birth date).

2. Proof of membership for each member of the family, if you wish to take advantage of the $25 discount. Any item issued by the SCA office in Milpitas which has your name, membership number and expiration date will do.

Valid items include:

Note: The above are only proof of membership for the individual named on them, NOT for family members.

Fighters' authorization cards are NOT acceptable as proof of membership.

You cannot get a refund of the membership discount if you find your proof of membership after passing through Troll.

3. Sufficient cash or a credit card to pay the balance of your entry fees. Checks, Travelers' Checks, Money Orders, or coins will NOT be accepted. If you pre-registered, only part of your entry fees (may) have been paid. As always, personal checks are NOT accepted.

The list of entry fees can be found at the Cooper's Lake Campground website.

Checking in Children

All minor children (under 18) must be checked in by their custodial parent(s) or COURT APPOINTED full legal guardian.

Special Note About Guardianship Papers for a minor who is not your own child: You need to show proof of YOUR full legal guardianship for that minor. This proof must be in the form of a copy of legal guardianship papers signed by the judge who appointed the guardianship. Letters signed by notaries will not be accepted.

You will be required to sign a waiver in the child's name before admittance. Lying on these waivers constitutes fraud and will result in your family’s expulsion from the campground. A parent or court-appointed guardian must remain at the War for as long as the minor remains on site. No minor may be left unattended at the site. Emancipated minors must show legal proof of emancipation in addition to the ID mentioned in section 1.

Other Important Check-in Details

Nine Important Steps if You Lose Your Medallion

  1. Find your gate receipt and photo ID and keep them with you at all times.
     
  2. Search your tent / pavilion / blankets.
     
  3. Search the last place that you remember having your medallion.
     
  4. Search your tent / pavilion.
     
  5. Check your clothes from the evening before.
     
  6. Check the shower and other places where you might have taken the medallion off.
     
  7. Search your tent / pavilion.
     
  8. Bring your receipt and photo ID to Troll and see if we have the medallion.
    Parents, with their own photo ID, will need to come with the child for a lost child's medallion.
     
  9. If we do not have your medallion, we will process your paperwork, and you will receive a special replacement item that you will affix to your body and will NOT be worn on your necklace or belt.

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Pennsic War is an annual event between the East and Middle Kingdoms of the Society for Creative Anachronism, Inc., and takes place within the Kingdom of Æthelmearc at Coopers' Lake Campground. Webhosting services are generously donated by Panix.com (Public Access Networks Corporation). The Pennsic War event staff thank Panix for their continued support of the SCA and the Pennsic War.

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