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Open Position - Pennsic Exchquer

Have you ever wondered just how Pennsic happens, the planning, the expense, where your fees go? Do you have the time, energy and commitment to become a Pennsic Officer? If so, apply to be the Pennsic Exchequer. This is a volunteer position involving a very large commitment of time and energy. Only serious applicants should reply.

Hourly commitment expected:

1) During Pennsic, 6-8 hours per day from Staff Week through final Saturday.
2) Attend both weekend planning sessions, November and May.
3) 5-15 hours per week for the remainder of the year.


1) Work with the Pennsic Mayors to create and maintain a budget, with detail down to department expense levels.
2) Report regularly to the Pennsic Financial Committee and the Kingdom Seneschal Group on activities relating to Pennsic finances.
3) Report directly to the Society Exchequer using SCA standard financial reporting forms.
4) Serve as a subject-matter expert in determining allowable expenditures.
5) Travel to two planning meetings (November & May)
6) Be on-site for the entire Pennsic War, and be available on site during the week preceding the war if possible.
7) Hold regular "office hours" during war, and monitor a radio and/or pager for the entire war.
8) Work with the Cooper's Lake staff to coordinate resources and funds transfers.

Skills and resources required:

1) Moderate to expert knowledge of Microsoft Excel.
2) Moderate to expert knowledge of QuickBooks.
3) Moderate to expert knowledge of SCA reports
4) Experience as an SCA Exchequer preferred, but not required
4) Accounting/bookkeeping experience desired.
5) Reliable phone and email access.
6) Ability and willingness to communicate to several people over long distances.

Successful applicants will be expected to attend Pennsic 47 and spend part of 3-4 days working with the current Exchequer to experience the requirements and meet staff members. A final decision will be made following Pennsic War

Please send applications (modern resume and SCA activity summary) to

Application period closes 05/01/2018

Pennsic War is an annual event between the East and Middle Kingdoms of the Society for Creative Anachronism, Inc., and takes place within the Kingdom of Æthelmearc at Cooper's Lake Campground. Webhosting services are generously donated by (Public Access Networks Corporation). The Pennsic War event staff thank Panix for their continued support of the SCA and the Pennsic War.

This is the recognized web site for the Pennsic War of the Society for Creative Anachronism, Inc. was designed by and is maintained by Mistress Jessa d'Avondale (Marla Lecin). This site may contain electronic versions of the group's governing documents. Any discrepancies between the electronic version of any information on this site and the printed version that is available from the originating office will be decided in favor of the printed version. For information on using photographs, articles, or artwork from this website, please contact the Webminister, who will assist you in contacting the original creator of the piece. Please respect the legal rights of our contributors. Copyright ©2018 Pennsic War. The original contributors retain the copyright of certain portions of this site.

The photo on this page is used by permission of Thorolfr inn smithr. Most of the illuminations used on this site are from the Manesse Codex.