Not sure yet whether you will attend Pennsic this year? Pre-register as “unpaid” so if you do make it, your information will already be in the system for a speedy check-in.

The Pre-registration deadlines are:

By mail: Weds, May 31, 2024 (received, not postmarked)
Download a paper pre-reg form
Pay by check or money order (US funds)

Online: Friday, June 14, 2024 11:59 pm EDT
for pre-paid 1 or 2 week registrations
Pay by credit card ($10 discount for pre-paying)

Thursday, July 4, 2024  11:59 pm EDT
for unpaid registrations
Pay at the door (cash, debit/credit card)
(note – no land is allotted to camping groups for unpaid registrations)

Pre-register on-line

Please print out and bring a copy of your completed preregistration confirmation page, so Troll can scan your barcode and find your registration easily.

Refunds

Pre-registrations cannot be transferred to another person.

If you are unable to attend Pennsic and are already pre-registered, you need to request a refund from Cooper’s Lake Campground, prior to end of day on June 14, 2023 (for a refund less a $5 handling fee).

Please see the Refund Policy for full details.

NO ONE EXCEPT One Land Agent or their Proxy, One Assistant, and the associated Minor Children arriving in a Single Vehicle MAY CHECK IN BEFORE NOON ON Friday, July 26.

Friday, July 28:

• Arriving vehicles are parked on the Battlefield.
• Check-in starts at 9 am for Land Agents, who will also be given priority for checking in after noon.
• When a block’s Land negotiations are completed (on Friday OR Saturday), each camp on that block will receive passes for 5 vehicles to drive in and begin set up.

Saturday, July 29:

• When Land Grab is concluded (usually by noon), all people camping with registered groups may drive into the campground.

1. Entry Fees

• Bring enough cash or a credit card to pay your entry fees. No Checks, Travelers’ Checks, Money Orders, or coins are accepted.
• Even if you have pre-registered, you may still need to pay a portion of your entry fees when you arrive.
• The list of entry fees can be found at the Cooper’s Lake Campground website.
• There are no single-day admission rates for visitors; this includes family, friends and Clergy. Everyone attending Pennsic must pay the full fee, based on your arrival date.

2. Government-issued photo ID

3. Proof of membership

• a current SCA membership card
• a Proof of Membership Letter (available at members.sca.org) If you are planning to show Troll your Proof of Membership Letter on a tablet or smartphone, please download it before you arrive at the counter to check-in. Note that you may not always get high-speed phone data connections on-site.
• a Kingdom newsletter label with your name, member number, and expiration date
• other verification issued by the SCA Office in Milpitas, California.

Anyone under the age of 18 years must be accompanied by a parent, a legal guardian, or a notarized guardian.

A notarized guardian must be over the age of 21, and at the time of check-in must present an original, notarized (original seals, no photocopies or scans will be accepted) SCA “Minor Waiver and Consent to Travel/Medical Authorization Form” (often referred to as the “Florida Form”). One form must be fully completed by the minor’s parent/legal guardian and duly notarized on both the top and the bottom portions, for EACH minor child. NO other minor waiver forms will be accepted.

You will be required to sign a waiver in the child’s name before admittance. Lying on these waivers constitutes fraud and will result in your family’s expulsion from the campground.

Pennsic Site Rule #11: A parent, legal guardian, or notarized guardian must remain at the War for as long as the minor remains on site. No minor may be left unattended at the site.

Children’s Entry Fees

• Infant age 5 and under – $20
• Minor ages 6 to 17 – $20

Children 5 and under receive wrist bands. Their medallions will be mailed to the registered home address after Pennsic ends.

• No pets are permitted. This includes (but is not limited to) ferrets, dogs, cats, birds, rabbits, and snakes.
• Fully trained ADA qualifying service animals – as defined by the ADA – are permitted at Pennsic. All service animals must be checked in at Troll by the Service Animal Liaison, who will be available between 8 am and 10 pm; please plan to arrive during these hours. To speed your check-in, you can submit a Service Animal form before you leave for Pennsic. Please see Disability Services for more information.
• We will NOT give out personal information at Troll. This includes who is on-site and where they are camped. This is a privacy issue; please respect it.
• You may not re-enter the site without your medallion or gate receipt! Remember to wear your site medallion at all times and to keep your gate receipt in a safe dry place. If you have a smart phone, take a picture of your receipt as an extra precaution.